Maia
The packet offices' procurement teams ask for. Heirloom keeps everything one click away.
DocumentsDemo
The packet your offices ask for.
10 filesCompliance, insurance, production, legal. Versioned and shareable in one click.
Documents on file
10
Across 5 categories
Expiring within 60 days
1
USDA Organic renewal in flight
Total storage
5.1 MB
100 MB included on Growth plan
MaiaOne document is expiring inside 60 days, the USDA Organic. Renewal paperwork is already with the certifier, no action needed.
All documents
- Certificate of Analysis, Wildflower Q1 2026Third-party lab analysis, sugar profile and HMF, batch BX-2026-WF-04.Uploaded April 8, 2026Expires October 8, 2026Current
- Certificate of Analysis, Buckwheat 22ozLab analysis covering the new buckwheat 22oz line, signed off by Wisconsin Apiary Lab.Uploaded March 20, 2026Expires September 20, 2026Current
- $2M Product Liability InsurancePolicy from Travelers, covers product liability and general liability through January 2027.Uploaded January 15, 2026Expires January 15, 2027Current
- FDA Food Canning Establishment registrationFCE-19284, registered as small-scale honey producer.Uploaded September 12, 2025No expiryCurrent
- USDA Organic certification (in renewal)Annual certification for the wildflower 8oz and 12oz product lines. Renewal application submitted.Uploaded June 4, 2025Expires June 4, 2026Expiring soon
- W-9 (Heirloom Honey Co. LLC)Federal tax form for office buyers requesting documentation.Uploaded August 22, 2025No expiryCurrent
- Certificate of Insurance, additional insuredGeneric COI template offices can request, names them as additional insured.Uploaded February 11, 2026Expires January 15, 2027Current
- Supplier-onboarding packet (Master)Standard packet shared with offices: brand profile, COA, insurance, W-9, references.Uploaded November 4, 2025No expiryCurrent
- HACCP plan, 2026Hazard Analysis and Critical Control Points plan, reviewed annually with our food-safety consultant.Uploaded January 4, 2026Expires January 4, 2027Current
- Master Wholesale Contract (template)Standard wholesale terms: Net 14, free shipping over $200, 30-day return for defects.Uploaded October 18, 2025No expiryCurrent
Document share link
Offices' procurement teams can request a packet. Maia bundles current versions of every required doc, watermarks them with the office name, and shares a 7-day expiring link.